Word Soup

I'm reading a chart filled with a lot of terms I don't understand and probably never will - I've recently started a job helping to improve patient retention and to manage overall operations. I have no real need to know popular vernacular at the job, I just need to look at a few key words - recommended treatment, follow-up, suggested shots, or anything that will help me re-schedule that patient while they are standing in front of me at the desk. Now this isn’t a hard sell, this is necessary treatment that will help promote the business while protecting the patient from very expensive future problems.
My first goal is to help everyone notice these important words. Once the office staff notices these words, they are now equipped to move to my second goal. Using the correct phrase to optimize scheduling.
Instead of asking, “Would you like to schedule your next appointment?” I will encourage the staff to say, “I see the doctor has recommended (appropriate treatment). Can you come in two weeks from now on Tuesday at Noon?” Or any combination that requires the client to stop and think, to make a distinct effort to say no.
I would even go a step further and suggest that the staff carefully explain to each client the need for the treatment. The more your customer knows the easier it will be for them to make an educated decision.
And the next time you make that cold call, or that follow-up call remember to use your words. A good explanation and a well worded question will generate better responses.